SIGNIFICANT ACCOMPLISHMENT BONUS PROCESS
2009-10
Definition
of Significant Accomplishment
The
significant accomplishment (SA) bonus was developed to encourage
creativity and innovative progress. Due to the pilot PPE process,
an "AE" evaluation rating is a pre-requisite for eligibility
for a SA bonus. Achievement of an “AE” rating however does not
guarantee a SA bonus: rather it is an initial demonstration
of excellence required to qualify for SA bonus pay consideration.
A
SA signals an innovative project or process enhancement that
is documentable, measurable, and that tangibly alters or improves
the College, KCTCS and/or the community. Goals of a SA include
incorporating successful long-term repeatable results into regular
operations and/or providing an immediate positive impact upon
the College.
A
more detailed history of the SA process is found here:
History
of HCTC SA Process
Calendar
HCTC
has developed the following local process and calendar to award
significant accomplishment bonuses for the 2009-10 evaluation
cycle.
2009-10
Significant Accomplishment Review Process Calendar
Initial
Review
- HR
will forward the SA form to the 4 member Initial Review
Committee via email or intranet
- Committee
members will review and score using the rubric. They will return
a score along with comments to HR.
- HR
will summarize the scores from the Initial Review Committee.
Project must attain a minimum score of 8 (eight) to be approved.
- If
SA project does receive a minimum score of 8 – HR
will send a copy of the project to the supervisor and employee.
Supervisor will be asked to “ approve ” or “ disapprove
” the project using the voting buttons on Microsoft Outlook
(revised to use intranet once it is operational). If the
supervisor does not approve the SA project, a meeting with the
employee, supervisor and HR will be held to discuss the supervisor's
concerns.
- If
SA project does not receive a minimum score of 8 –
HR will set up an appointment with employee and/or supervisor
to discuss the Initial Review Committee comments. Attempts will
be made to strengthen low scoring areas so the project can be
resubmitted
Final
Review
- Employee
must receive “AE” rating on the performance evaluation to qualify
for SA consideration.
- Employee
completes Final Significant Accomplishment Form
and submits to HR via email or intranet by specified calendar
date.
- Human
Resources will divide SA projects into employee groups (faculty,
non-exempt staff, exempt staff, and administrators).
- Final
Review Task Team will score projects using approved rubric and
determine an overall average score for each project. SA projects
must attain an average score of 10 from a possible 15 to be
recommended for SA bonus. (The President may make exception
to this minimum score if funds remain unallocated.)
- Projects
will be ranked from highest score to lowest score by employee
groups (faculty, non-exempt staff, exempt staff, and administrators).
- Appropriate
number of SA bonuses within each group will be recommended (i.e.
Faculty – xx awards; Non-exempt staff – xx awards; Exempt staff
– xx awards; and Administrators – xx awards).
- Remaining
projects will then be ranked from highest score to lowest score
as one group for consideration for any unused earmarked
slots and the non-earmarked slots.
- Final
Review Task Team will recommend approval until all slots are
awarded or projects are depleted.
- In
the event of a tie for last slots, the Final Review Task Team
will use the Tie
Breaker Evaluation Form to determine a score. SA
project with highest score using the tie breaker evaluation
will be recommended for approval of SA bonus.
- Final
Review Task Team will work with HR to prepare the list of recommended
SA projects for the President.
- Final
Review Task Team will provide feedback to President and Initial
Review Committee if SA projects do not meet criteria as described
on the rubric.
- The
President will approve the list and return to the Director of
Human Resources for processing and data entry.
- The
amount of the significant accomplishment bonus for 09-10 will
be $2500.00.
- The
bonus payment will be made on June 30, 2010 pay check.
